AI meeting minutes
Decisions you can trace back to what was said.
AI drafts the minutes, and the person responsible reviews and approves them. Decisions and tasks trace straight back to the remarks behind them.
Try it free for one month.
Try the demo
When the meeting ends, pick a template and get a draft.
Start a meeting, pick a template, check the sources, approve, and send to Backlog. A few clicks take you through the whole flow.
About 1 minute · No sign-up requiredThis demo uses a fictional meeting. The screens are simplified versions of the real ones.
After a meeting, does any of this sound familiar?
Leave the first draft to AI. Here is how GIJITO handles what comes after.
From an item, straight to its sources
Select an item and the remarks it is based on are highlighted in the transcript. If the recording is saved, you can replay the audio from that point.
The main features, in the order of a meeting.
From the meeting itself, through approval, to what comes after: the main features at a glance.
During the meeting
- Recording and transcription
Record web or in-person meetings in the browser. Speech becomes text, speaker by speaker.
- AI Assistant
Ask during the meeting or afterwards. Answers come with numbered sources.
- Recording and transcription
Create the minutes
- Drafts from a template
Just pick a template. Ones you have customized work too.
- Seven item types, with sources
Sorted into decisions, tasks and more. Items lead back to the original remarks.
- Drafts from a template
Approve and deliver
- Approve to finalize
The person responsible checks, then approves the whole minutes. Later edits become a new version.
- On to your usual tools
After approval, only what you choose goes to Backlog, Jira, Slack, Google Drive and other tools.
- Approve to finalize
Use it as a team
- Item search and My item list
Search items across meetings. Add your own due dates and memos.
- Folders and who can view
Meetings in a shared folder are visible only to that folder’s members.
- Item search and My item list
- Glossary
- Language of the minutes
- File import
- Audio playback
- Live translation in meetings
What changes for each role
Before
Too busy taking notes to take part in the discussion.
How you use it
- Start recording when the meeting begins
- Afterwards, check the AI draft against its sources and edit
- Approve, then share as a Word file
After
Take part in the discussion and still come away with reliable minutes.
Before
Things you thought were settled get debated again at the next meeting.
How you use it
- At the end of the meeting, confirm the decisions and tasks
- Approve the minutes
- At the next meeting, open the previous decision from Meeting items
After
Show how it was decided last time, with the sources to back it.
Before
What the customer asked for does not reach your team accurately.
How you use it
- Record the sales call or customer meeting
- Check requirements and change requests against their sources
- After approval, create issues in Backlog or Jira
After
Hand over to your team with a trail back to the customer’s own words.
Before
However useful it looks, you cannot roll it out without knowing who can see what.
How you use it
- Create shared folders and choose who can view each one
- Invite members by email
- Standardize the glossary and templates across the organization
After
Expand usage while only the right people can see the content.
What to confirm before you roll it out
Who can see what, and how your data is handled. We answer as specifically as we can.
- We do not use your meeting content to train AI
- Content can go to external tools only after approval
- Each organization’s data is kept separate
- Browser connections are encrypted (HTTPS)
- The operating company holds PrivacyMark certification (since June 2024)
Who can see meeting content?
Members of the folder where the minutes are saved. Even an organization admin cannot open a folder’s content in the app unless they are a member of that folder.
Is AI output final as it is?
No. AI only writes a draft. The minutes become final when the person responsible checks them against the sources, edits them and approves the whole document. Edits made after approval are saved as a new version.
Is the recorded audio stored?
Audio storage is available to organizations that have it enabled in their contract. Organization admins turn auto-save on or off; the retention period is set by the system administrator (the operator). Only audio is recorded, not the screen.
What is sent to external tools?
The content you choose is sent only after the minutes are approved and only when you send it. Items go to Backlog and Jira and the minutes to Slack; Google Drive and similar tools can also store the transcript and the recording. You can review the content before sending, every send is logged, and items the AI created without a source cannot be registered as issues.
Where is data stored, and is it used to train AI?
We do not use the meeting content you entrust to us to train AI. The work we entrust for handling data, and where the data is processed, are listed in Article 11 of our Privacy Policy.
Plans and pricing
Choose the plan that fits how much you use GIJITO. Start with a free trial.
Basic
40% off¥990/mo
per user, per month (excl. tax)
¥1,089 incl. tax
¥13,068 a year incl. tax, billed once a year
- Monthly recording
- 30 hours
- AI credits per month
- 500
Includes up to 5 hours with the notetaker bot.
Pro
40% off¥1,920/mo
per user, per month (excl. tax)
¥2,112 incl. tax
¥25,344 a year incl. tax, billed once a year
- Monthly recording
- 60 hours
- AI credits per month
- 2,000
Includes up to 10 hours with the notetaker bot.
Enterprise
Contact us
Tailored to your size and needs
- Number of users and monthly limits set to suit you
- Integrations specific to your work
- Running in a dedicated environment
Prices are per user, per month. Start with a free one-month trial.
Try it free in your own meetings.
Apply through the form, and we will send the documents by email and prepare your account.
- Apply
Apply through the form. We will send the documents by email.
- Trial setup
We issue accounts and guide you by email.
- Use it in real meetings
Use it in your regular meetings for one month.
- Guidance on request
An online walkthrough (30 minutes) and a review are available on request.
Materials for your evaluation
- Service overview
- Security and data handling
We will email these to you when you apply.
Get the documents onlyFrequently asked questions
Does it support meetings in Japanese?
It is built for meetings in Japanese, and it can also detect the spoken language automatically.
Can I use it for in-person meetings?
Yes. You can record with your computer’s microphone, or with a smartphone’s microphone in its browser. For online meetings, record the computer’s audio and the microphone together (Chrome and Edge), or invite the notetaker bot to the meeting.
Can I create minutes from an existing recording?
Yes. You can import audio and video files such as MP3, WAV, M4A and MP4 (up to 100 MB per file). You can also import a transcript file (VTT, SRT, TXT, DOCX or Markdown) and create minutes from it.
How accurate are AI-generated minutes?
It depends on the meeting and the recording conditions. That is why items link back to the original remarks, and the minutes are approved only after the person responsible has checked them.
Do I approve items one by one?
No. You approve the minutes as a whole, once.
Does it track task progress?
Team progress is tracked in the tools you already use, such as Backlog or Jira, where approved tasks can be created as issues. For your own tasks, save them to My item list, add your own due date and memo, and mark them done when you finish. That mark is visible only to you and is not linked to the status in Backlog or Jira.
Are owners and due dates filled in automatically?
They come from what was said in the meeting. GIJITO is designed not to guess an owner or a due date that was not mentioned. The person responsible for the minutes checks the sources in the end.
Can I ask the AI about what was said in a meeting?
Yes. During and after a meeting you can ask the AI Assistant about the meeting you have open. Answers about the meeting are based only on that meeting, and each number leads to the remark it rests on. Questions unrelated to the meeting are answered from the AI’s general knowledge, shown apart under their own label. Only you see your prompts and the answers. Each prompt uses your AI credits.
Can I start a trial right away?
After you contact us, a member of our team will guide you through the next steps. Accounts are not issued instantly.
How much does it cost?
Basic is ¥990 (¥1,089 incl. tax) and Pro ¥1,920 (¥2,112 incl. tax) per user, per month, billed annually. Monthly billing is also available. We share Enterprise pricing when you contact us.
From your next meeting, turn what was decided into a record you can rely on.
Apply through the form. Our team will review your request and prepare your account.
Contact us by email
info@gijito.comAs a rule, we reply within two business days.